Thank You Letters

A thank you note should be written to people who have:

  • Interviewed you for employment.
  • Given you an information interview.
  • Given a recommendation to an employer on your behalf.
  • Given you a job offer, whether or not you accepted it.
  • Given you a job referral.

These people took time to help you, and you should express your appreciation. Thank you notes demonstrate good manners and familiarity with business protocol. If you talk with a number of people at a potential employer, you needn't write a thank you note to each. Instead, you may write a thank you note to the recruiting coordinator, hiring partner, or whomever organized your interview, and ask that person "Please extend my thanks to (names of others with whom you met)."

Thank you notes should be laser-printed onto bond and mailed the day after the interview. You want to be fresh in the interviewer's mind when the letter arrives. If for some reason it's not possible to send a thank you note immediately, send one as soon as possible. If you receive a rejection before you have a chance to send a thank you note, send one anyway. Acknowledge the rejection but emphasize your appreciation for the interview and reiterate your interest in the employer.

The thank you note needs to be only a few lines. First, thank the interviewer for her/his time and interest. Also try to mention something that happened or was discussed during the meeting. Be sure to include any follow-up materials that you promised during the interview to send, such as references or a transcript. Finally, reiterate your interest in and enthusiasm for the employer and the position.

Sullivan Hall Classroom