Thank You Letters

A thank you note should be written to people who have:

  • Interviewed you for employment.
  • Given you an informational interview.
  • Given a recommendation to an employer on your behalf.
  • Given you a job offer, whether or not you accepted it.
  • Given you a job referral.

These people took time to help you, and you should express your appreciation. Thank you notes demonstrate good manners and familiarity with business protocol.

The thank you note needs to be only a few lines. First, thank the interviewer for her/his time and interest. Also, try to mention something specific that happened or was discussed during the meeting. Be sure to include any follow-up materials that you promised to send, such as references or a transcript. Finally, reiterate your interest in and enthusiasm for the employer and the position. If you receive a rejection before you have a chance to send a thank you note, send one anyway. Acknowledge the rejection but emphasize your appreciation for the interview and reiterate your interest in the employer.

For most interviews, thank you notes should be emailed to the interviewer (or interviewers) within 24 hours of the interview start time. If however, you interviewed for a position with a judge (for an externship or clerkship), you should send a hand-written thank you note, which should be mailed no later than the day after the interview. If you met with a number of people at a potential employer, you should write a thank you note to each interviewer.

For thank you notes relating to informational interviews, recommendations made to an employer on your behalf, or to someone who provided you with a job referral you can send either a thank you note over email or a hand-written note depending on your preference and your handwriting. All hand-written notes should be mailed no later than the next business day.

Sullivan Hall Classroom