Event Planning

Event memos are comprehensive forms that are required before any student organization may hold an event. There are three versions of the event memo, depending on the type of event and needs of the organization. The event memo must be submitted by e-mail to Margaret Hardy at least 3 weeks prior to the event. This ensures sufficient time for approval, logistical planning, and advertising. If a student and/or student organization woudl like to request funds from the SBA, they must also submit the SBA Organization Event Funding Request form.

Event Memos

Table Request or Food/Bake Sale
No Funding Requested
Funding Requested

Plan Early

Make an appointment with Margaret Hardy to discuss your event.

  • Logistics:
    • Room reservation
      • Date/Time/Location
    • Budget
    • Program
    • Marketing Strategy
      • Save-the-Dates
    • Invitations
    • Other communications devices
  • Catering
    • Catering menu
    • Alcohol permit (required if alcohol is served)
    • Bartender services (required if alcohol is served)
  • Copyright permission (if you are showing a movie)
  • Thank you gifts
  • Other materials needed for your event (name tags, handouts, posters, etc.)

Before asking a department for funds, you must read the Departments' Funding Guidelines, which are the basis of the departments' funding decisions.

Other forms

Reimbursement Request Form
For student groups with SBA-administered budgets, or for groups who have been granted money from the Speakers Fund or the Discretionary Fund.

SBA Funding Requests
For SBA-chartered student groups seeking Event or Conference funds. 

For SBA-chartered student groups seeking the following forms: Check Request form, Credit Card Use form, Deposit form

Court Level study area